Billing and invoicing
What each client company owes for examinations already determined, what has been invoiced, and what has been paid. This page is visible only to the Account Owner.
Ready to invoice
A client is billed when you commit the determination, not when the examination is created. A draft or abandoned record never becomes billable, and each examination can be charged only once. The rate used is the one agreed with that client on the day of the examination, stored on the charge itself — so raising your rates later never rewrites what you already billed.
| Client company | Charged | Examinations | Oldest unbilled | Amount | |
|---|---|---|---|---|---|
| Halcyon Turbine | Per inspector examined | 9 | August 19, 2026 | $640.00 | |
| Ramirez Aero Services | Per examination | 6 | August 28, 2026 | $470.00 | |
| Gulfstream Line MRO | Per examination | 4 | September 02, 2026 | $360.00 | |
| Midway Composites | Monthly retainer | 3 | September 2026 period | $450.00 | |
| Coastal Rotor Works | Per examination | 2 | September 09, 2026 | $170.00 | |
| Sunport Avionics | No rate agreed | 0 | — | — | Not billable |
A client with no agreed rate raises no charge at all, and adding a rate later does not reach back to collect it. Billing being unconfigured never blocks or delays a determination.
Invoices
| Number | Client company | Period | Due | Amount | Status | |
|---|---|---|---|---|---|---|
| Draft | Gulfstream Line MRO | Aug 01 – Sep 01, 2026 | — | $270.00 | Draft | |
| INV-2026-00018 | Ramirez Aero Services | Aug 01 – Aug 27, 2026 | September 20, 2026 | $640.00 | Past due | |
| INV-2026-00019 | Coastal Rotor Works | Aug 01 – Sep 08, 2026 | October 05, 2026 | $425.00 | Issued | |
| INV-2026-00020 | Halcyon Turbine | Aug 01 – Aug 18, 2026 | October 08, 2026 | $530.00 | Issued | |
| INV-2026-00017 | Midway Composites | August 2026 retainer | September 15, 2026 | $450.00 | Paid | |
| INV-2026-00016 | Halcyon Turbine | Jul 01 – Jul 31, 2026 | August 30, 2026 | $825.00 | Paid | |
| INV-2026-00015 | Gulfstream Line MRO | Jul 01 – Jul 31, 2026 | August 30, 2026 | $450.00 | Paid | |
| INV-2026-00014 | Ramirez Aero Services | Jul 01 – Jul 31, 2026 | August 30, 2026 | $595.00 | Paid |
An issued invoice is frozen. A mistake is corrected by voiding it or issuing a credit, never by quietly amending a document the client already has.
Rate card
| Client company | Charged | Rate | Re-examination | In force since | |
|---|---|---|---|---|---|
| Ramirez Aero Services | Per examination | $85.00 | $45.00 | January 01, 2026 | |
| Gulfstream Line MRO | Per examination | $90.00 | $45.00 | March 01, 2026 | |
| Coastal Rotor Works | Per examination | $85.00 | $45.00 | January 01, 2026 | |
| Halcyon Turbine | Per inspector examined | $75.00 | $40.00 | January 01, 2026 | |
| Midway Composites | Monthly retainer | $450.00 | Included | February 01, 2026 | |
| Sunport Avionics | Not set | — | — | — |
Changing a rate closes the old agreement and opens the new one on the date you choose. Work already determined keeps the rate that was in force on the day it was examined.
Your invoice details
These appear on every invoice you issue. They are the only fields the Account Owner attribute lets you edit.
What the client sees
A Company Administrator can open an invoice addressed to their own company once you have issued it. They never see a draft, never see your rate card, and never see another client's billing.
An invoice lists the record number, the inspector, and the date of each examination charged. It never carries a result, a determination, or any clinical detail.